Since I try to avoid using the mouse as much as possible, I used to change the text color in Word by adding the “Text Color” function to the Quick Access Toolbar, as shown in the image below, and displaying the “Text Color Palette” using [Alt] + a number.
Changing text color in Word via Quick Access Toolbar
However, with this method, after pressing the [Alt] key and the corresponding number (in this case, 4 for the fourth item from the left), I had to move the cursor to the desired color, which was a bit cumbersome.
While searching for a simpler way, I discovered that, at least in Word, you can change the text color instantly with a shortcut key by configuring it, so I decided to set it up.
For non-Word files, this method doesn’t seem to exist, and you’d need to create a macro. I’ve explained how to do this for PowerPoint in another blog post, so feel free to check it out if you’re interested.
Word offers a function to assign shortcuts to various features, and here’s how to set one up for changing text to a specific color:
1. Select “Customize Ribbon” from “Options”
From the Word editing screen, choose “File.”
Word – Editing screen
From the file screen, select “Options” at the bottom.
Word – File screen
In the “Word Options” screen that appears, choose “Customize Ribbon” from the menu on the left, then click the “Customize” button for the shortcut keys (highlighted in red).
Word – Options screen
2. Customize the keyboard shortcuts
In the “Customize Keyboard” screen: ・Category: All Commands ・Command: Color: ・Color: Red (or choose your preferred color) Then, focus on the “Press new shortcut key” field and press your desired shortcut (I chose Alt+R).
Word – Customize Keyboard screen
After that, click the “Assign” button to complete the setup.
3. Changing the text color
Now, use the shortcut you set up to change the text color of the selected text.
After selecting text with your mouse, press the “Alt+R” key, and the selected text will change to red, as shown below.
Word – Editing screen
For example, during an online meeting, you can quickly change the color of important text while talking to others. This trick is both smart and impressive, so give it a try!
